Hudson, A Morgans Original 
Group Agreement

December 7, 2009 

Group Name:	The Media Consortium 	
Conference Name:	The Media Consortium 	
Group Contact:	Becki Scholl 	
Address:	2825 W. Logan Boulevard #2B 
Chicago, IL 60647 	
Telephone:	815-761-6908 	

The Media Consortium and Hudson, respectively, have agreed to the accommodations and functions to be held at the Hotel.  The Hotel will provide rooms and function space and agreed services for the Group in the manner and to the terms described within.

GROUP ROOM ACCOMMODATIONS

GROUP ROOM BLOCK:

Room Type	Occ		Wed	Thu	
			2/24/10	2/25/10	
Standard Queen	Sgl/Dbl	Agreed	3	3	
Deluxe Double Double	Sgl/Dbl	Agreed	7	7	

CHECK IN TIME - 3:00 PM
CHECK OUT TIME - 12:00 PM

GUEST ROOM RATES:

Room Type			
Standard Queen	Rate	$149.00	
Deluxe Double Double	Rate	$195.00	

COMMISSION:

Guestroom rates are net, non commissionable.

RESERVATION METHOD:
 It is our understanding that reservations will be called in to our reservations department on an individual basis.  Individuals may call our Hudson Reservations department at 800.606.6090 in order to secure a room. Callers must reference the group name The Media Consortium.  Please inform the participants that they will be required to guarantee their rooms with a credit card when making their reservations.  Cancellation penalties will apply as outlined below.

CUT-OFF DATE: 

The sleeping rooms/suites will be held for the Group until the date indicated as the "cut-off date". The reservation cut-off date for the Group is 5:00 PM hotel's local time on 1/22/2010.  After the cut-off date, all sleeping rooms/suites not reserved with individual guest names and guaranteed, will be released to general inventory for sale.  The Hotel will continue to accept reservations after the cut-off date on a space and rate availability basis. 

PORTERAGE / MISCELLANEOUS CHARGES:
In accordance with current union regulations, the following porterage
fees apply and are subject to change pending union negotiations.

* Standard porterage: $12.96 per person, round trip for all groups
applicable to both group and individual arrivals.

* Oversized luggage or equipment: $10.00 per carts each way for all
groups arriving and departing with oversized luggage or equipment.

* $6.24 per guest storage fee (if applicable) for group utilizing
storage and requiring double bag pull due to early arrival or late
checkout. 

BILLING:

We understand that each individual will be responsible for their own room, tax and incidental charges at time of check out.  A $100 per night deposit, plus room and tax, per night is required of guests who will settle their accounts by cash payment.  This deposit will cover incidental charges. 

DEPOSITS:       

A Deposit of  $2,000.00 is due on December 16, 2009.  The remaining balance of $15,440.73 is due on January 22, 2010.

The Hotel reserves the right to require additional advance deposits should the estimated charges or should the billing method change.

TAX EXEMPT:

If your organization is tax-exempt, the hotel must receive a copy of our local state and city tax-exempt certificates.

FUNCTION AND CATERING ARRANGEMENTS

The Hotel understands the Group's meeting/function space needs as outlined below.

Day/Date	Hours	Function	Set-up	#PPL	Charges	
Thu, Feb 25 	7:30 AM - 8:30 AM 	Continental Breakfast 	No Setup 	50 	$2,000.00 	
Thu, Feb 25 	8:00 AM - 5:00 PM 	Breakout 	No Setup 	12 	$200.00 	
Thu, Feb 25 	8:00 AM - 5:00 PM 	General Session 	No Setup 	65 	$500.00 	
Thu, Feb 25 	12:00 PM - 1:00 PM 	Lunch 	No Setup 	50 	$3,250.00 	
Thu, Feb 25 	3:00 PM - 3:30 PM 	Break 	No Setup 	50 	$1,250.00 	
Fri, Feb 26 	7:30 AM - 8:30 AM 	Continental Breakfast 	No Setup 	40 	$1,600.00 	
Fri, Feb 26 	8:00 AM - 5:00 PM 	Breakout 	No Setup 	12 	$200.00 	
Fri, Feb 26 	8:00 AM - 5:00 PM 	General Session 	No Setup 	65 	$500.00 	
Fri, Feb 26 	12:00 PM - 1:00 PM 	Lunch 	No Setup 	35 	$2,275.00 	
Fri, Feb 26 	3:00 PM - 3:30 PM 	Break 	No Setup 	20 	$500.00 	

The hotel will confirm function space 72 hours prior to the event.  We reserve the right to substitute comparable function space, or to assign different function rooms within the hotel.  You agree to confirm with us the assigned function space before printing materials listing meeting and function space locations.  Meeting room rental fees are based on anticipated food and beverage and sleeping room revenue consumption as indicated in this agreement.  Should there be a significant change to sleeping room blocks or anticipated meeting/function attendance, the hotel reserves the right to increase meeting room rental charges.  Meeting room rental charges are subject to 13.375% tax and $3.50 per room, per day occupancy tax.

Company agrees that no amplified music will be permitted. The hotel has the right to turn off the music with any complaints. Music levels will be at the discretion of the Banquet Manger. Company acknowledges the rights of all Hotel guests and will be responsible for any damage or disruption of hotel guests’ peace by the function.  Company is entitled to two (2) warnings if hotel guests’ peace is disturbed.  Failure to perform or comply could result in discontinuation of the function and/or responsibility for payment of any rooms vacated due to disturbance. Company agrees to abide by any rules or regulations, which may be in effect from time to time with respect to the use of Hotel and agrees not to shoot or take pictures of any unauthorized areas or locations within Hotel.

FOOD & BEVERAGE MINIMUM:

Based on the number of guests stated above, a minimum of $10,275.00 in food, beverage and room rental will be spent at your function.  The minimum does not include service charges, tax, labor charges, audio visual, parking or any other miscellaneous charges incurred. Should your final count drop below the approximate number of guests listed above, we will be happy to advise you on additional alternatives in food and beverage which will bring you back up to the agreed minimum revenue figures for your function.

GUARANTEED MINIMUMS / FINALIZATION:

 Your confirmed menu is due on February 4, 2010. Minimum guarantee, as outlined above, may be increased but may not be lowered.  Your confirmed Guest count will be due, in writing, no later than seventy-two (72) hours before the Event.  This number will be a guaranteed minimum.  We will attempt to accommodate any increases up until the day of the event, provided, that we will not be required to serve more than 3% more Guests than the guaranteed minimum.

For reservations confirmed in the restaurant, please note that the restaurant may not be able to accommodate an increase in party size beyond the numbers confirmed. A guarantee for restaurant reservations is required 48 hours prior to your arrival.  You will be charged for all cancellations after the guarantee is given. Group functions in the restaurant have a maximum seating time.

CHANGES:

As other guests may be using the same meeting and function rooms prior to or following each function, the Group must adhere to the times assigned.  Changes to meeting and function rooms requested by the Group will be made based on availability of rooms at the item of request. Should the meeting or function need changes from the agreement, the Hotel reserves the right to increase the meeting room rental charges reduce the function space needs proportionately, or do both.

AUDIO VISUAL SERVICES:

Should your guests require Audio Visual requirements, the hotel will arrange rental services.  All Audio Visual requirements are subject to a 8.625% NY Sales Tax and an $18 Delivery Charge.

FOOD & BEVERAGE POLICIES:

All food and beverage served in the meeting and banquet rooms must be purchased through the Hotel and dispensed only by Hotel servers.  Provisions of the Hotel's liquor license prohibit patrons from providing alcoholic beverages from outside sources.  If alcoholic beverages are served on the Hotel premises (or elsewhere under the provisions of the Hotel's liquor license), the Hotel is required to request proper identification (photo identification of anyone of questionable age) and refuse alcoholic beverage service to persons under age without proper identification; and refuse alcoholic beverage service to any persons who appears to be intoxicated according to the Hotel's discretion.  Food & Beverage purchased through Hotel may not be removed from the premises.

FOOD & BEVERAGE GUARANTEES:

Group attendance must be confirmed three (3) business days (seventy-two (72) hours), in advance of each function.  This guarantee is not subject to reduction.  Banquet charges will reflect the guaranteed number or the actual number of guests served, whichever is greater.  If no guarantee is received prior to the seventy-two (72) hour deadline, the Hotel will consider the Group's last estimation of attendance as the guarantee.  The Hotel will prepare to serve 3% over your guaranteed number.

SHIPPING:

The receipt of materials or equipment must be arranged in advance with the  (Groups Service Manager). However, we are unable to accept responsibility for any losses or damages. Shipping instructions for program materials should read:

Hudson 
356 W. 58th Street  
New York, NY  10019 
Attention: 
Becki Scholl 
The Media Consortium 
February 24, 2010    

We cannot guarantee prompt delivery of improperly labeled packages. Due to limited space, hotel will not accept any shipments more than 3 days prior to event, any storage needs must be arranged with the Meeting Services Manager in advance. The group will be responsible for packaging, labeling, and shipping of outgoing materials. The hotel assumes no responsibility for storage or mailing of outgoing materials.

ADVERTISING / USE OF HUDSON:

Group shall not engage in any advertising pertaining to the scheduled functions on or about the Hotel premises nor use any promotional materials of any kind or nature, which refers to Morgans Hotel Group, Hudson or any portion thereof, without obtaining prior written consent from Morgans Hotel Group, LLC.  Consent may be withheld at its sole discretion of  Morgans Hotel Group, LLC.  Any such material must be submitted to  Morgans Hotel Group, LLC for its prior written approval not less than fifteen (15) days prior to its proposed use or publication.

SIGNAGE AND DISPLAYS:

In order to preserve the integrity of the Hotel and to comply with local fire codes, all signage, displays or decorations and their set up shall be subject to prior approval of the Hotel. This includes name tags, badges etc.  Please do not attach anything to walls, i.e., pins, tape, etc.  No signage is to be placed in public spaces of the Hotel. 

EARLY DEPARTURE FEE:

Confirmation of departure is requested upon check-in.  Guests checking out prior to confirmed departure time would be charged a $50.00 fee. Guests wishing to avoid an early checkout fee should advise hotel at or before check-in of any change in planned length of stay.  The hotel will inform members of the group of this potential charge upon check-in and requests that you also inform your attendees of this obligation.  The hotel will deduct any collected Early Departure fees from the amount you may owe as performance damages.

ROOM BLOCKS ADJUSTMENTS / ATTRITION POLICY:

You have contracted for a total of 20 room nights.  There is no penalty to the Group provided at least 90% are actually used over your conference dates.  If, however, fewer than 90% are used, there will be a charge of 100% of room charges for all cancelled nights.

CANCELLATION OF MEETING / EVENT SPACE:

If any function space listed on the attached schedule of events is cancelled 29 days or less, prior to the scheduled event, 100% of the total estimated charges will be charged to your organization as liquidated damages.

For reservations confirmed in the restaurant, please note that the restaurant may not be able to accommodate an increase in party size beyond the numbers confirmed on the attached schedule of events. A guarantee for reservations is required 48 hours prior to arrival. If the guarantee reduces after 48 hours, 100% of the charges including tax and gratuity for the cancelled guests will be charged as liquidated damages. Group functions in the restaurant have a maximum seating time of 
2 1/2 hours. Functions exceeding 2 1/2 hours will be charged $15.00 per person per 30 minutes plus sales tax.

CANCELLATION POLICY:

Both parties agree that there is no right of termination for the sole part of booking the Group's functions or events in another hotel or conference center.  However, either party has the right to cancel or modify the terms of this agreement by mutual agreement at any time.

Should the Group booking be canceled, on or after Friday, December 11, 2009 for any reason other than those which are set forth within the provision of Force Majeure (acts of God, war, government regulation, disaster, strikes, labor disputes, civil disorders, curtailment of transportation, or other similar contingencies beyond reasonable control of the non-performing party), the Group agrees to pay the Hotel damages in the amount of $13,899.00.  Monies owed to the Hotel will be paid by the Group within thirty (30) days from the date of cancellation.  Cancellation must be in written form to the Hotel.

Please note:  In the event of a cancellation, the Hotel will make all reasonable efforts to resell the rooms that were blocked for the Group.  Revenue recovered as a result of the resale of a room previously blocked by your Group will be deducted from your cancellation charges, if any, or refunded to you after collection by the Hotel of said revenue.    Any credit on cancelled rooms and meeting space will be based on hotel achieving 100% sell out status.

ADA RESPONSIBILITIES:

The Hotel wishes to make its facilities reasonably accessible by persons with disabilities as required by Title III (Public Accommodations and Services Operated by Private Entities) of the American with Disabilities Act.  A soon as practical, the Group will need to determine that any participant of the Group has special needs.  The group will be responsible for making all auxiliary aids and services available to participants who indicate they have a special need for their participation in the Group's functions.  Should the Group require the Hotel to provide any auxiliary aids or services, please notify the Hotel in writing at least one (1) month prior to the Group's arrival date.  The Hotel will provide any aids or services that it has available.  The group shall pay for any extraordinary costs, determined by the Hotel, for such auxiliary aids unless otherwise agreed upon by both the Group and the Hotel.

INSURANCE:

The Hotel does not maintain insurance covering property brought onto or stored on the Hotel's premises by the Group exhibitors; and it is the responsibility of the Group to obtain or maintain such coverage.  The Group shall give written notice of the policy to all exhibitors that are to utilize function space in the Hotel in Connection request, and in the event that the Hotel reasonably determines it to be necessary, shall name the Hotel and the Hotel manager as "additional" or named insured on such policy or policies.

RESPONSIBILITY OF PARTIES:

Each party hereby indemnifies and holds the other harmless from any loss, liability, costs or damages arising from actual or threatened claims or causes of action except from those resulting from the negligence or willful misconduct of such party or its respective officers, directors, employees, agents, contractors, members or participants (as applicable).

GOVERNING LAW:

The parties acknowledge and agree that this agreement shall be deemed a contract made under the laws of this state, and shall be construed and enforced in accordance with and governed by the law of New York State.

This agreement supersedes all previous agreements and arrangements whether written or verbal between the parties.  This contract may be signed in counterparts, each of which shall be deemed an original and which together shall be deemed a contract.

ACCEPTANCE:

All of the arrangements outlined above have been reserved on a tentative basis.  However, should the above agreement be acceptable to you, please sign the enclosed copy of this agreement and return by December 9, 2009, which will confirm these arrangements on a definite basis.

Prior to your written acceptance, should we have a request for your dates, we will contact you and require a decision within 24 hours.  Any changes or additions to this contract must be counter-initialed or approved in writing, by Hudson, in order to become a valid part of this contract.  In this event, a final approved copy will be returned for your files.

Sincerely,

Alexa Aldridge 

AGREED TO BY:

Becki Scholl 	
The Media Consortium 	

Date: __________________________	

ACCEPTED BY:

Alexa Aldridge 	
Hudson 	

Date: _________________________________